Accounting and Grant Support Built for Washington's Early Learning Centers

From WCCC billing to ECEAP contract reporting, EGA keeps your books audit-ready and your funding on track, so you can focus on the classroom.

Educator and young children playing and learning together in an early learning classroom
Trusted by ECEAP contractors, licensed child care centers, and family home providers across Washington State

Running an Early Learning Center Shouldn't Mean Fighting Your Books

The funding that makes your program possible also makes your bookkeeping complicated. These are the challenges we hear most from Washington providers.

Reconciling WCCC subsidy payments against enrollment and attendance records

Meeting ECEAP contract financial reporting deadlines to DSHS

Managing multiple funding streams (subsidy, ECEAP, private pay, and grants) in one clean set of books

Staying audit-ready as Fair Start for Kids Act expansion increases reporting scrutiny

Cost allocation across programs, classrooms, and grant-funded positions

Cash flow gaps caused by reimbursement timing lags

Two Ways We Support Your Center

Handle both in-house, or bring us in for one track. Either way, it's a single point of contact instead of coordinating separate vendors.

Track A

Accounting Services

βœ“Monthly bookkeeping and financial statements
βœ“WCCC/ECEAP revenue reconciliation
βœ“Payroll and cost allocation across funding sources
βœ“Budgeting and cash flow forecasting
Track B

Grant Support

βœ“Grant compliance monitoring and reporting to DSHS
βœ“Application and renewal support for ECEAP contracts
βœ“Audit preparation and documentation
βœ“Guidance on allowable costs and match funding requirements

How It Works

A simple, guided path from first call to ongoing, audit-ready support.

1
Free Financial Review
EGA assesses your current books, funding streams, and compliance gaps.
2
Custom Setup
Chart of accounts and reporting structure aligned to DSHS/ECEAP requirements.
3
Ongoing Support
Monthly close, reconciliations, and grant reporting handled on your behalf.
4
Audit-Ready, Always
Documentation maintained so you're never scrambling before a review.

Why Centers Choose EGA

βœ“Sector-specific expertise in Washington's early learning funding landscape: WCCC, ECEAP, and DSHS/DCYF grant requirements
βœ“One partner for both accounting and grant compliance, with no coordinating between separate vendors
βœ“Proactive compliance monitoring year-round, not just a year-end scramble
βœ“Transparent, predictable monthly pricing with no surprise invoices
βœ“Responsive support from a team that already knows your funding sources
Bright, welcoming early learning classroom interior

How This Could Work for Your Center

A partner who already understands ECEAP reporting can cut a fiscal review to a fraction of the usual time and help centers head into it with zero findings.

Young children sitting together on a classroom carpet during story time

Real client testimonials and outcome metrics will replace this example as results are confirmed.

Frequently Asked Questions

Do you work directly with DSHS on our behalf?
Yes. We communicate directly with DSHS/DCYF on your behalf for reporting, renewals, and compliance questions, so you're not stuck coordinating agency correspondence on your own.
Can you help us apply for new ECEAP or expansion grant funding, not just manage existing funds?
Yes. Beyond managing your existing funding, we support applications and renewals for ECEAP contracts and expansion grants, not just year-end compliance.
How do you handle centers with multiple funding sources (subsidy + private pay + grants)?
We build one clean set of books that separates and reconciles each funding stream β€” WCCC subsidy, ECEAP, private pay, and other grants β€” so you always know exactly where your revenue is coming from and how it's being used.
What's the onboarding timeline?
Onboarding follows our four-step process: a free financial review, a custom chart-of-accounts setup aligned to DSHS/ECEAP requirements, then ongoing monthly support. Most centers are fully onboarded within a few weeks, depending on the state of your existing books.
Do you work with family home providers as well as centers?
Yes. We work with both licensed child care centers and family home providers receiving WCCC and/or ECEAP funding.

Ready to Get Your Books Grant-Ready?

Tell us a bit about your center and we'll follow up to schedule your free financial review.

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